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Equipment, cooperage, and locations

Track stills, vessels, and other equipment; manage barrels and oak alternatives; and organize your facility into a location hierarchy.

Three related registers keep the physical side of your workspace organized: Equipment (stills, tanks, and machinery), Cooperage (barrels and oak alternatives), and Locations (the rackhouses, coolers, and rooms they live in). All three are available on every plan, and all three sit in the Inventory group in the left-hand navigation.

Equipment

Equipment is your stills, vessels, and other production machinery. It lives under Equipment in the navigation.

View your equipment

  1. Choose Equipment. The list shows each item's Name, Role, Capacity, and Status.
  2. Narrow the list with the controls above the table:
    • Search — the Search equipment by name… box.
    • Show archived — tick this to include archived equipment.
  3. Choose Edit on a row to open it.
  4. Choose Load more to fetch the next page if there is one.

An empty workspace shows No equipment yet with an Add equipment button.

Add equipment

  1. From the Equipment list, choose Add equipment. The heading reads Add equipment.
  2. Under Equipment details, fill in:
    • Name or label — for example, Fermenter #3.
    • Equipment type — pick from your workspace's equipment types, or leave it Untyped.
    • Role — what this piece does: Still, Fermentation vessel, Mash vessel, Brite tank, Bottling line, Canning line, Pump, Heat exchanger, Crusher, Press, Continuous mixture vessel, or Other.
  3. Under Capacity & gauging, optionally add:
    • Capacity and Unit — for example, 500 and L.
    • Tare weight — the empty weight.
    • Gauging certified on — the date this equipment was gauge-certified.
  4. Choose Add equipment to save. Use Back to list to return without saving.

Edit equipment and set a vessel's state

  1. From the Equipment list, choose Edit on the item's row. The heading reads Edit equipment.
  2. Change any of the Equipment details or Capacity & gauging fields and choose Save equipment.
  3. If the item is a vessel, use the Vessel state card to set its current state: Empty, In use, Dirty, or Maintenance. A vessel can only move along its cleaning cycle (empty → in use → dirty → empty) or into maintenance; if you pick a state it can't move to yet, Brewstiller tells you the change isn't allowed right now.
  4. If this equipment's role is Still, an Open Still View button appears — use it to jump to the live distillation view for that still (see Monitor a distillation run with Still View).

If you have read-only access, the form says so and an admin needs to make the change.

Cooperage

Cooperage is your barrels and oak alternatives. It lives under Cooperage in the navigation.

View your cooperage

  1. Choose Cooperage. The list shows each barrel's Identifier, Role, Status, and number of Fills.
  2. Narrow the list with:
    • Search — the Search barrels by identifier… box.
    • Status — All, Filled, Empty, or Retired.
  3. Choose Edit on a row (or View if the barrel is retired) to open it.

An empty workspace shows No barrels yet with an Add barrel button.

Add a barrel

  1. From the Cooperage list, choose Add barrel. The heading reads Add barrel.
  2. Under Barrel details, fill in:
    • Identifier — for example, Barrel #042.
    • Cooperage type — pick from your workspace's cooperage types, or leave it Untyped.
    • Role — Standard (discrete fill), Solera, or Infinity barrel.
    • Capacity and Unit — for example, 200 and L.
  3. Choose Add barrel to save.

A barrel's Status (filled, empty, or retired) and its Fills count are tracked as you use it — they're shown in the list, not set on this form.

Retire a barrel

Retiring is permanent — a retired barrel can never be refilled or brought back into service. Its history stays visible.

  1. From the Cooperage list, open the barrel with Edit.
  2. Choose Retire barrel.
  3. In the confirmation dialog (Retire this barrel?), choose Retire barrel to confirm, or Cancel to keep it in service.

Once retired, the barrel opens read-only with a banner explaining it can no longer be refilled or edited.

Locations

Locations organize your facility — rackhouses, coolers, floors, and labs — into a hierarchy. Locations also host environmental sensors and cooler-monitoring scope. They live under Locations in the navigation.

Locations are shown as a tree rather than a table, and you build the tree with a dialog rather than a separate page.

Build your location hierarchy

  1. Choose Locations. You'll see your location tree, or No locations yet if you haven't added any.
  2. To add a top-level location, choose Add location (top right).
  3. In the dialog, fill in:
    • Name — for example, Rackhouse A.
    • Parent location — leave it on (No parent — a top-level location) for a top-level entry, or pick a parent to nest it underneath.
    • Type — Rackhouse, Cooler, Floor, Lab, Warehouse, Tank farm, or Other.
  4. Choose Add location to save.
  5. To add a location underneath an existing one, choose Add child on that node in the tree — it opens the same dialog with the parent already set.
  6. To rename, move, or re-type a location, choose Edit on its node, change the Name, Parent location, or Type, and choose Save location.

Every workspace has a limit on how many locations it can hold, depending on your plan. If you reach it, Brewstiller tells you so and you'll need to upgrade your plan to add more.