Members, roles, and invites

The Members page is where you invite teammates into your workspace, set what each person can do by giving them a role, and suspend or reinstate members. Open it from Members in the Settings group of the left-hand navigation.

The page opens on Members with the note Invite teammates, assign roles, and manage who has access to this workspace. Below it, a table lists each member with their name, email, Role, Status, and Profile completeness.

Each row also has a Copy member ID action beneath the member's name. Choose it to copy that member's id to your clipboard — this is the value the Operator field takes when you log a regulated stage on a commercial workspace (see Log a stage in the batches guide).

Managing members needs the right permission (Owner and Admin can do everything here; a Manager can invite Brewers and Viewers). If you try an action you don't have permission for, Brewstiller tells you so and nothing changes.

The roles

Every member has one role. Brewstiller ships with five built-in roles:

• Owner — full access, including workspace settings, billing, and member management. A workspace always keeps at least one Owner.
• Admin — workspace administration, member management, and all data access; can't change billing.
• Manager — day-to-day operations and all data access; can invite Brewer and Viewer members, but can't change workspace settings, billing, or member roles.
• Brewer — create and edit batches, stages, sensor readings, and recipes; no settings, invites, or billing.
• Viewer — read-only access to operational data.

Invite a member

Before you start: the person you're inviting needs their own Brewstiller account first — you invite an existing account by email.

1. On the Members page, choose Invite a member (top right, or from the empty state if you have no members yet). The Invite a member dialog opens.
2. Enter the person's Email.
3. Choose a Role from the list.
4. Choose Send invite. On success you'll see Invite sent. and the person joins in the Invited state until they accept.

A few things Brewstiller will tell you if they apply:

• If there's no Brewstiller account for that email, you'll see No account for that email — they need to create an account before you can invite them.
• If they're already in this workspace, you'll see That person is already a member of this workspace.
• If your plan's member limit is full, you'll see Seat limit reached — upgrade your plan or suspend a member to free a seat. If you're close to the limit, the invite still sends with a heads-up note.

Send the invite link, and accept an invitation

An invited person stays in the Invited state until they accept, and while they're invited they can't open the workspace yet. Brewstiller doesn't email the invitation for you, so you pass the link on yourself:

1. On the Members page, find the invited person's row — its Status shows Invited.
2. Choose Copy invite link underneath that status badge. You'll see Invite link copied. (If your browser blocks the clipboard, the link appears in the message so you can copy it by hand.)
3. Send that link to them however you like.

The link only works for the account the invitation was sent to: whoever opens it has to be signed in as that person, so a link that takes a detour on the way gives nothing away.

To accept an invitation you've been sent:

1. Open the link. If you're not signed in, choose Sign in — you'll come back to the same page.
2. Choose Accept invitation. You'll see You're a member of this workspace, and Go to Brewstiller takes you in.

The page doesn't show the workspace's name before you accept — you see it once you're a member. If something's wrong with the link, the page says which:

• No open invitation for this account — the link doesn't match an invitation waiting for the account you're signed in as. Usually that means the invitation went to a different email address: check which account you're signed in as, or ask for a new invitation.
• This membership is suspended — your membership was suspended, so it can't be accepted. An Owner or Admin has to reinstate it.
• This invitation link isn't readable — the link is incomplete. Ask for it again.

Accepting twice is harmless: the second time simply confirms you're already a member.

Change a member's role

1. On the Members page, find the member in the table.
2. In their Role cell, choose a different role from the dropdown. The change saves as soon as you pick it, and you'll see Role updated.

A couple of guardrails:

• You can't change your own role — ask another Owner or Admin to do it for you.
• You can't remove the last Owner. Promote someone else to Owner first.

Suspend or reinstate a member

Suspending a member keeps their record but removes their access; reinstating restores it.

1. On the Members page, find the member in the table.
2. Choose Suspend on their row. Their Status changes to Suspended.
3. To restore access, choose Reinstate on the same row. Their status returns to Active.

Guardrails here too:

• You can't suspend yourself.
• You can't suspend the last active Owner.
• Reinstating re-uses a seat, so if that would exceed your plan's member limit you'll see Seat limit reached — free a seat or upgrade first.

Complete a member's profile

On a commercial workspace, a member needs a complete workspace profile — their full legal name and a phone number — before they can be recorded as the Operator of a regulated stage (a TTB operator-identification requirement). The Profile column shows Complete or Incomplete for each member.

To complete or update a profile:

1. On the Members page, find the member. When you're allowed to edit their profile, their Profile cell shows a Complete profile link — or Edit profile if it's already complete.
2. Choose it to open the workspace-profile dialog.
3. Enter the member's Full legal name and Phone (both are required). You can also add an optional Employee role or title, an Internal employee ID, and tick whether they're a responsible party on the workspace's TTB permit.
4. Choose Save profile. On success you'll see Profile completed. and the member's Profile column flips to Complete.

A couple of things to know:

• You can always complete your own profile. Completing another member's profile needs member-management permission (Owner and Admin; a Manager can't) — if you don't have it, no edit link appears on their row and you'll be asked to have the member complete it themselves.
• For privacy the dialog doesn't show the member's current values — what you enter replaces their workspace profile, so re-enter anything you want to keep. (A mailing address isn't editable here yet.)